Signup Instructions for Swims and Jobs at Meets
Our meets and events cannot run without parent support, and every family is required to contribute their fair share. Please note: if your child is on the team, your family is expected to volunteer. To help manage this, we’ve outlined a clear volunteer point system below.
Earning Points:
- Officials and Scorers: 2 points per meet
- All other meet jobs: 1 point
- Social Event Organizers: 1 point per event
- Points can be earned throughout the season.
- Mock Meet, Roycefield Sprints, Championships and Conferences are excluded from the point system, because if your swimmer participates, you are expected to volunteer. No points will be awarded for these meets.
Points Requirement:
- Minimum of 4 points per family.
Volunteer Fee (Held as Deposit):
To encourage participation, we collect a refundable volunteer fee of $100 per family.
Final Notes
- If you cannot fulfill a job you signed up for, please find a replacement or notify the team via GroupMe.
- If volunteer slots remain open in the week leading up to a meet, we will assign jobs starting with families who’ve volunteered the least.
Thank you for helping make this season a success — we truly couldn’t do it without you!
How to Register for Jobs and Swims at a Meet:
Log in to the website. Login is found in the upper right hand corner of the screen.
If you can’t remember your password, click "Forgot your password" to reset your password.
Under the Meets & Events tab, select "Signup Calendar" to sign up for a swim meet.
Job Signup
- Click the green JOB SIGNUP tab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed). If you know you and your spouse will not be at this meet, skip to Swimmer Signup.
- Click Save Assignments.
- Click Back to Signup Calendar.
If you are no longer able to attend and work the meet, you need to find your own replacement for your job and let us know ASAP.
Swimmer Signup
If your team allows your athletes to declare attendance and/or select meet entries:
- Click the green MEET ENTRY tab, and then click the green Edit tab under your athletes' names.
- For each of your athletes, select an option from the drop down list next to their names.
- (undeclared)
- Attending
- Not Attending
- If the coach allows the athlete to select events, select the appropriate events from the list shown. If a prompt comes up that asks if you have received coach’s approval, make sure you get that approval on deck or via email.
- Specify your swimmer's availability for relays from the drop down options (if offered).
- Click Save to record your choices.
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